DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

SEPTEMBER 23, 2014

 

MEMBERS PRESENT:

Mehdi Kohanbani

Jason Hall

Chris Coulter

Muthu Arigovindan

 

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 5:45 p.m. by Kohanbani.

 

EXECUTIVE SESSION – HEARINGS

 

OPEN FORUM – 6:40 p.m.

Skunk issue continues within neighbor. Management will have Veteran Pest Control set additional traps.

 

MINUTES

A motion by Hall to approve the July 22, 2014 Board of Directors Meeting minutes was seconded by Arigovindan and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

The BOD voted to allow stainless steel chase covers and chimney caps. A motion by Kohanbani to allow solid deck stains that the Committee recommends was seconded by Arigovindan and carried 3-1 (Hall denied).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

Management to look into cleaning up the outside closet by the pool in order to store community supplies.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

WiFi will be installed at the community center in September.

 

FINANCIAL MANAGEMENT

Status of Operations – August 31, 2014

As of August 31, 2014 the Association has an un-audited deficit of $12,866. Association investments total $1,121,949. Accounts Receivables total $13,512.

 

A motion by Arigovindan to adopt the 2015 Operating Budget as presented with the monthly assessment set at $110.00 per month per home was seconded by Kohanbani and carried unanimously.

 

 

CONTRACT SERVICES

Grounds Maintenance

Mowing continues on a 7/10 day schedule weather permitting.

 

Snow Plowing

A motion by Arigovindan to accept the 2014/15 Snow Plowing Agreement presented by Fairfax Paving was seconded by Coulter and carried unanimously.

 

Pool Management

A motion by Hall to accept the 2015 Swimming Pool Management Agreement presented by Premier Aquatics in the amount of $61,395.00 was seconded by Coulter and carried unanimously. The Board agreed to extend the contract through the 2017 season in the amount of $58,995.00.

 

A motion by Kohanbani to approve the proposal for pool covers from Premier Aquatics was seconded by Arigovindan and carried unanimously. The BOD will determine if the lap pool cover or the main pool cover will be purchased in 2014 once the sign prices are determined.

 

Irrigation Agreement

A motion by Hall to approve the 2015 Irrigation Maintenance Agreement in the amount of $4,420.00 was seconded by Arigovindan and carried unanimously.

 

Pond Maintenance

A motion by Kohanbani to approve the 2015/16 Pond Monitoring and Maintenance Program as presented by Virginia Waters & Wetlands in the amount of $12,720.00 was seconded by Hall and carried unanimously.

 

General Repairs and Maintenance

Concrete and asphalt work completed by Fairfax Paving.

Tot lot replacement is scheduled for the week of September 30^th.

HVAC Unlimited maintenance agreement renewed at $625.00.

Veteran Pest Control trapped one skunk. Management to have traps set back up.

Tennis court net and strap on order with All Recreation.

 

RESIDENT & MISCELLANEOUS MATTERS

 

The Board discussed the correspondence received since the last meeting.

 

A motion by Arigovindan to deny towing reimbursement charges to ** Grand Central Square was seconded by Coulter and carried unanimously.

 

A motion by Arigovindan to notify the owners of ** Manning Square that they are in violation of the governing documents regarding leasing was seconded by Kohanbani and carried 3-1 (Hall denied).

 

A motion by Kohanbani to sanction all owners $10.00 a day for 90 days beginning immediately who have not complied with the maintenance violation notice, in accordance with the hearing held, was seconded by Hall and carried unanimously. Please refer to attachment A.

 

ADJOURNMENT:

The meeting was adjourned at: 8:10 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA