DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

OCTOBER 25, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Cynthia Payne

Aaron Harris

Sarah Turner

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

• Discussion on visitor parking unrestricted hours. Homeowners on Box Car presented a petition to extend the hours daily to midnight.

 

MINUTES

A motion by Payne to approve the September 20, 2011 Board of Directors Meeting minutes was seconded by Harris and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

Discussion on garage door replacements and updating the pre-approved options. More information will need to be obtained before any decisions can be made.

 

Discussion on roof replacements and concrete staining options. More information will need to be obtained before any decision can be made.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – September 30, 2011

As of September 30, 2011 the Association has an un-audited surplus of $30,083 as compared to the budgeted deficit of $3,482. Association investments total $831,602.

 

CONTRACT SERVICES

Grounds Maintenance

A motion by Anderson to approve the replacement of the two Linden Trees with Zelcova Trees in the amount of $840.00 was seconded by Payne and carried unanimously.

 

General Maintenance

Management replaced 27 fire lane signs that were faded and added no parking signs at the clubhouse.

 

Irrigation

The irrigation improvement contract for Atlantic Blvd from Aspect Irrigation was tabled until the January Board meeting.

 

RESIDENT & MISCELLANEOUS MATTERS

Correspondence

A motion by Payne to deny towing reimbursement for 45598 Whitcomb Square was seconded by Anderson and carried three to one (Harris abstained).

 

A motion by Anderson to amend the Parking Resolution to extend the unrestricted visitor parking hours to 12:00 midnight was seconded by Whitehead and carried unanimously.

 

Management discussed correspondence regarding the loss control survey recently conducted by Nationwide. Management confirmed the 4 items noted will be corrected.

 

The Board agreed to allow the owners that have not complied with the 2011 maintenance inspection until April 1, 2012 to complete the necessary repairs. Management to correspond with the owners.

 

EXECUTIVE SESSION DISCUSSION

 

A motion by Anderson to close Executive Session was seconded by Payne and carried unanimously.

 

A motion by Harris to deny the payment plan request of *** as presented was seconded by Whitehead and carried unanimously. Management to suggest to owner a lump sum payment towards the principal balance and a reasonable monthly payment to the Association.

 

A motion by Anderson to write off and close *** in the amount of $4,190.50 was seconded by Harris and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***purposely omitted