October 2021 Board Meeting Minutes
DOMINION STATION HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
THURSDAY, OCTOBER 28, 2021
Zoom Meeting (due to COVID-19 Meeting Restrictions) 6:30 p.m.
AGENDA
I. CALL TO ORDER & ROLL CALL (Proof of Quorum) PRESIDENT, Mehdi Kohanbani Called to order at 6:40 p.m.
II. COMMUNITY DISCUSSION PERIOD (3 Minutes per Speaker)
Judson- visitor spots on boxcar and iron horse update & Grand Central Square (path to pond)-trash dumping.
Other trash dumping in the community and signage to go up.
Christina- Tree trimming- Whitcomb and throughout the community.
III. APPROVAL OF AGENDA PRESIDENT, Mehdi Kohanbani- Motion to approve by ,Mehdi Kohanbani seconded by, Jamie Boyd and Approved Unanimously.
IV. APPROVAL OF MINUTES – August 17, 2021 BOD Mtg (Page 2) PRESIDENT, Mehdi Kohanbani- Motion to approve by, Mehdi Kohanbani seconded by, Jamie Boyd and Approved Unanimously.
V. INFORMATIONAL SESSION – New Parking System
Reviewed DS Parking Guidelines.
VI. COMMITTEE REPORTS
A. Architectural Review Committee (ARC) – looking for volunteers. Up-to-date on requests. 1- solar panel request.
B. Communications Committee – up-to-date. Asked about meeting minutes to post on FB.
C. Parking Committee – Info will be sent in mailer, posted on FB and website.
D. Shared Facilities Committee- Fall Open House- 11/7 at 3pm (outside clubhouse and BBQ from Big Kyle BBQ).
VII. MANAGER’S REPORT Monica Burdock, Community Manager
A. Financial Management – Review of Financial Statement – September 2021 (Pages 3-57)
B. Contract Services (Page 58)
C. Update on Projects (Page 58)
VIII. OLD BUSINESS
IX. NEW BUSINESS
A. Approval of 2020 Audit (Pages 59-90) -Motion to approve by , Abby Glauberman seconded by, Jamie Boyd and Approved Unanimously.
B. Approval of Daly, Hamad, & Associates bid for Audit & Tax Services Fiscal Years 2021, 2022, 2023 (Pages 91-95) – Motion to approve by, Mehdi Kohanbani seconded by, Abby Glauberman and Approved Unanimously.
X. ADJOURN INTO EXECUTIVE SESSION – Motion to adjourn the meeting made at 7:43 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.
XI. EXECUTIVE SESSION
A. Review of Delinquency Report – Monica is doing a deep dive.
B. Legal Collections Review – Monica is doing a deep dive.
XII. ADJOURN EXECUTIVE SESSION – Motion to adjourn the meeting made at 8:34 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.
XIII. RECONVENE OPEN SESSION — Motion to adjourn the meeting made at 8:34 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.
XIX. ADJOURN- Motion to adjourn the meeting made at 8:34 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.