Notice: These are draft minutes for the Nov 28, 2017 board meeting. The board will review and ratify at the next meeting.

 

DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

DRAFT MINUTES

November 28, 2017

 

MEMBERS PRESENT:

Mehdi Kohanbani

Judson Weinsheimer

Cristina Pimienta

Jason Hall

Muthu Arigovindan

 

Rebecca Brodkorb, SFMC, Inc.

 

3 owners attended the meeting.

 

The meeting was called to order at 6:30 p.m. by Kohanbani.

 

OPEN FORUM

Discussion on the individual lot tree plan. Discussion on parking policy.  

 

MINUTES

A motion by Weinsheimer to approve the September 26, 2017 Board of Directors meeting minutes was seconded by Arigovindan and carried unanimously.  

 

A motion by Hall to elect the following officers of the Association:

 

President- Mehdi Kohanbani

Vice President- Muthu Arigovindan

Secretary- Judson Weinsheimer

Treasurer- Cristina Pimienta

Director- Jason Hall

 

The motion was seconded by Pimienta and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review

Discussion on existing Design Guidelines as it pertains to storm doors.

 

A motion by Hall to amend Design Guidelines Section F to include specific language stating the covenant applies to front doors was seconded by Weinsheimer and carried 4-1 (Pimienta denied).

 

Shared Facilities

Wine Night was well attended. Ugly Sweater Party is December 4th.

 

Communications Committee

Discussion on seeking a WordPress professional for the website.

 

Master Individual Lot Tree Plan- Kate Davidson Landscape Architecture & Garden Design represented by Kate Davidson attended and discussed the existing plan. Management to schedule a follow up meeting to review changes requested by the Board.

 

A motion by Weinsheimer to grandfather individual lots without trees until conveyance of the home. The motion was never seconded thus failed.

 

FINANCIAL MANAGEMENT

Status of Operations – October 31, 2017

As of October 31, 2017, the Association has an un-audited deficit of $7,471.  Association investments total $1,666,807.  Accounts Receivables total $21,925.

 

Draft Audit 2016

Management directed to obtain two engagement letter proposals for audit and tax return preparation. The Board requested additional time to review and intends to approve through unanimous consent via email before the next scheduled Board of Directors meeting.

 

CONTRACT SERVICES

Clubhouse

Discussion on grill area concept and proposals provided by Management.

 

Irrigation Maintenance

A motion by Weinsheimer to approve 3-year service contract from Aspect Irrigation at $4,720.00 annually was seconded by Arigovindan and approved unanimously.

 

The Board of Directors entered executive session at 7:51 p.m.

 

The Board of Directors entered back into open session at 8:21 p.m.

 

A motion by Kohanbani to waive trash fine for 45580 Grand Central Square was seconded by Pimienta and approved unanimously.

 

A motion by Hall to waive covenants fines for 45610 Iron Horse Terrace was seconded by Arigovindan and carried 3-2 (Kohanbani and Weinsheimer declined).

 

The Board tabled homeowner request for tree replacement waiver for 22082 Manning Square.

 

A motion by Hall to waive covenants fines for 21962 Box Car Square was seconded Kohanbani and carried 4-1-0 (Weinsheimer abstained).

 

The Board tabled homeowner request for tree replacement waiver for 45546 Reading Terrace.

 

The Board tabled homeowner request for waiver of covenants fines for 45618 Whitcomb Square.

A motion by Arigovindan to waive covenants fines for 21975 Box Car Square was seconded by Hall and carried 3-0-2 (Pimienta and Kohanbani abstained).

 

ADJOURNMENT:

The meeting was adjourned at: 8:28 p.m.

Respectfully submitted,

Rebecca Brodkorb, SFMC, Inc.

Agent for Dominion Station HOA