DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MAY 28, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:30 p.m. by Harry Anderson, President.

 

OPEN FORUM

No items brought forward.

 

MINUTES

A motion by Turner to approve the March 26, 2013 Board of Directors Meeting minutes was seconded by Hall and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Kohanbani to approve the Exterior Modification presented by 22021 Box Car to install an exhaust vent on the side of the home was seconded by Turner and carried 3/1 (Anderson abstained).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No items to report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – April 30, 2013

As of April 30, 2013 the Association has an un-audited surplus of $26,392. Association investments total $1,269,106. Accounts Receivables total $11,753.

 

A motion by Kohanbani to approve the FY2012 Audit as presented by OAO Mohn was seconded by Turner and carried unanimously.

 

CONTRACT SERVICES

Grounds Maintenance/Irrigation

Management will be bidding the 2014 grounds maintenance contract in June.

 

Curt Cummins from Aspect Irrigation was in attendance at the meeting to discuss the option of upgrading the current irrigation system.

 

Maintenance Inspection

Community Inspection Services will be completing the follow-up maintenance inspection the beginning of June. Management to send notices to owners regarding raising the tree canopy on private lots.

 

Pool Management

Management continues to monitor US Aquatics performance.

 

 

RESIDENT & MISCELLANEOUS MATTERS

No items to report.

 

The Board entered into Executive Session at 7:00 p.m. Board returned to Open Session at 7:15 p.m.

 

A motion by Anderson to deny the towing reimbursement request of *** Guilford Station was seconded by Kohanbani and carried unanimously.

 

A motion by Kohanbani to approve the payment plan request submitted by *** Manning Square was seconded by Hall and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 7:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

*** Purposely Omitted