DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MAY 22, 2012

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

Carol Jacques inquired about the condition of a home on Grand Central Square and the Association’s procedures for maintaining the lot. Additionally, she voiced her concerns regarding dog owners violating the rules and regulations pertaining to their pets.

Joan Whitehead brought to the Board’s attention that a trash can was in the common area along Magnolia for several months, as well as a recycling bin on Whitcomb Square. Additionally, she inquired as to the whether the Board would consider the treatment of ticks.

 

OPEN FORUM CLOSED – 6:45 p.m.

 

MINUTES

A motion by Harris to approve the March 27, 2012 Board of Directors Meeting minutes was seconded by Turner and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

The Committee has received several applications over the past two months. The exact roof color (older section) is CertainTeed Weathered Wood. The optional color to use would be Weathered Gray. The garage door styles were table until the next meeting.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

Pool registration is ongoing.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – April 30, 2012

As of April 30, 2012 the Association has an un-audited surplus of $9,025. Association investments total $954,037.

CONTRACT SERVICES

Grounds Maintenance

Mowing continues on a seven to ten day schedule weather permitting. Management directed to inquire about spraying for ticks in the common area and get proposals for tree pruning.

 

General Maintenance

Management to follow-up with Kolas Contracting regarding the proposal for the clubhouse door replacements. Additionally, Management was instructed to provide information on the entry door system and to determine the best options. This should include a security alarm monitoring system.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion by Kohanbani to deny request for reimbursement of towing charges for *** and *** was seconded by Coulter and carried unanimously.

 

A motion by Kohanbani to deny the issuance of pool passes for owner *** until the debt is paid in full was seconded by Coulter and carried unanimously.

 

A motion by Harris to write off as bad debt *** (45574 Whitcomb Square) in the amount of $6,002.92 and *** (45497 Baggett Terrace) in the amount of $1,781.04 was seconded by Kohanbani and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA