DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

March 28, 2017

 

MEMBERS PRESENT:

Mehdi Kohanbani

Dave Kesick

Judson Weinsheimer

Muthu Arigovindan

Jason Hall

 

Rebecca Brodkorb, SFMC, Inc.

 

7 owners attended the meeting.

 

The meeting was called to order at 6:15 p.m. by Kohanbani.

 

A motion by Kohanbani to convene in executive session for the purpose of conducting hearings was seconded by Hall and carried unanimously.

 

At 6:58 p.m. a motion by Kohanbani to reconvene in open session was seconded by Weinsheimer and carried unanimously.

 

OPEN FORUM

 

• Jim Lisbeth- Discussion on tennis courts.

 

MINUTES

A motion by Kohanbani to approve the February 21, 2017 Board of Directors meeting minutes was seconded by Weinsheimer and carried unanimously.  

 

COMMITTEE REPORTS

Architectural Review

No report.

 

Shared Facilities

The Shared Facilities met to discuss the 2017 SFC events. The schedule will be distributed with the pool package. The pool package was reviewed and approved with one minor change to holiday pool hours.

 

Communications Committee

There was discussion on the new website platform under development. An updated welcome letter will be completed by management. The committee hopes to launch the new website at the May meeting.   

 

FINANCIAL MANAGEMENT

Status of Operations – February 28, 2017

As of February 28, 2017, the Association has an un-audited surplus of $23,872.  Association investments total $1,675,984.  Accounts Receivables total $29,724.

 

Audit – FY15

Management presented the 2015 audit to the Board for approval.  A motion by Arigovindan to accept the draft audit as presented was seconded by Hall and approved unanimously.

 

Morgan Stanley

Ted Hart was in attendance by conference call to discuss the association’s investments. He reviewed the current portfolio and the investment strategy.

 

CONTRACT SERVICES

 

Grounds Maintenance

The Board tabled proposal from Genesis Landscape to add 4-6” of additional mulch to the three tot lots. The Board will assess the conditions.

 

The Board tabled proposal from Genesis Landscape to remove damaged trees behind the monument sign.

 

The Board tabled proposal from Growing Earth for the remaining tree work. Management will confirm the total price.

 

Tennis Court Area

A motion by Hall to approve Bishop’s Tennis, Inc. proposal for resurfacing the tennis court to include filling low areas, replacing the net, and installing new net posts in the amount of $11,550 was seconded by Kohanbani and approved unanimously.

 

A motion by Weinsheimer to approve TYL Remodeling proposal to straighten the fencing, reattach the gate and install a mechanical lock at the tennis courts in the amount of $3,517.32 was seconded by Arigovindan and carried 3-2 (Kesick and Hall denied).  

 

A motion by Kohanbani to approve parking in the pool parking lot from April 11- April 18 during the condominium’s resurfacing project was seconded by Hall and carried 3-2 (Arigovindan and Kesick denied).

 

A motion by Kesick to hold Board meetings on a bimonthly basis was seconded by Kohanbani and carried 4-1 (Hall denied).

 

The Board of Directors entered executive session at 8:19 p.m.

 

The Board of Directors entered back into open session at 8:42 p.m.

 

A motion by Hall to waive trash violation fine for Stanislav Ilyev (45476 Baggett Terrace) was seconded by Arigovindan. The motion failed 2-3 (Kesick, Weinsheimer, and Kohanbani denied).

 

A motion by Kohanbani to deny waiver of trash violation fine for Stanislav Ilyev (45476 Baggett Terrace) was seconded by Weinsheimer. The motion carried 3-2 (Hall and Arigovindan denied).

 

A motion by Kohanbani to immediately suspend all parking privileges for Maritza Prem (21966 Box Car Square) was seconded by Kesick and approved unanimously.

 

A motion by Kesick to deny waiver of covenants violation fines for Stagopan Rajagopalan (21974 Box Car Square) was seconded by Hall and approved unanimously.  

 

A motion by Kesick to waive trash violation fine(s) for E. Perez (45527 Hutchens Square) was seconded by Weinsheimer and approved unanimously.

 

A motion by Hall to waive covenants violation fines for Kasturivenkata Varaprasad (45581 Trestle Terrace) was seconded by Arigovindan and carried 4-1 (Kesick denied).

 

A motion by Kesick to deny waiver of covenants violation fines for Jennifer Truong-Dicus (45615 Iron Horse Terrace) was seconded by Kohanbani and approved unanimously

 

A motion by Weinsheimer to deny towing reimbursement for Robert Luke (45524 Baggett Terrace) was seconded by Kesick and approved unanimously.

 

A motion by Hall to deny late fee waiver request for Mirela Rogers (22007 Manning Square) was seconded by Kohanbani and approved unanimously.

 

A motion by Arigovindan to authorize Road Runner to patrol and tow any vehicles remaining stickered after 24 hours was seconded by Kesick. The motion failed 2-2-1 (Weinsheimer and Hall denied, Kohanbani abstained).

 

ADJOURNMENT:

The meeting was adjourned at: 8:47 p.m.

Respectfully submitted,

Rebecca Brodkorb, SFMC, Inc.

Agent for Dominion Station HOA