DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MARCH 27, 2012

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

EXECUTIVE SESSION – 6:21 p.m.

 

OPEN SESSION – 6:35 p.m.

 

Presentation by Nathan Hileman, Roofing & More, Inc.: Mr. Hileman provided information to the Board regarding possible replacement roof replacements.

 

OPEN FORUM – 6:45 p.m.

Joan Whitehead inquired as to the grounds maintenance schedule due to the high grass and weeds. She additionally asked the Board to consider the treatment of ticks if available.

 

MINUTES

A motion by Harris to approve the February 28, 2012 Board of Directors Meeting minutes was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

Discussion regarding roof replacement colors and garage door replacements. Items were tabled until the next meeting.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The pool package has been completed and pool registration dates have been confirmed

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – February 28, 2012

As of February 28, 2012 the Association has an un-audited surplus of $22,857. Association investments total $910,327.

CONTRACT SERVICES

Grounds Maintenance

Genesis will begin mowing the first week of April and apply chemical treatments for weeds. The Atlantic Blvd enhancement project will be completed by March 30^th. This includes the tree installation and the entrance feature. Additionally, the irrigation system will be operational by April 1^st.

 

General Maintenance

Kolas Contracting is completing the deck repairs at the clubhouse.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion by Kohanbani to deny request for reimbursement of towing charges for Butler was seconded by Coulter and carried unanimously.

 

A motion by Anderson to accept the payment plan as presented by *** was seconded by Harris and carried unanimously. The details are as follows: initial payment of $300.00/$500 monthly payment to be applied to the past due assessments/$108 current monthly assessment to be paid prior to the late date/ promissory note signed by debtors.

 

ADJOURNMENT:

The meeting was adjourned at 7:55 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted