DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MARCH 24, 2014

 

MEMBERS PRESENT:

Mehdi Kohanbani

Jason Hall

Muthu Arigovindan

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:15 p.m. by Kohanbani. A motion to go into Executive Session was seconded and carried.

 

A motion to return to regular session at 6:40 p.m. was seconded and carried.

 

OPEN FORUM

• Comments regarding snow removal and the improvement of service. Trash contractor needs to take all recycling items, some items being left behind in the bins.

• Better communication to residents when trash service will be suspended on days of inclement weather.

 

MINUTES

A motion by Kohanbani to approve the January 28, 2014 Board of Directors Meeting minutes was seconded by Coulter and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Hall to allow window inserts on the main entry door pending the ARC review and recommendations was seconded by Kohanbani and carried unanimously.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

Community events will be scheduled in accordance with Attachment 1. SFC to request the hours be modified to open early on weekend. Pool pass administration to be changed. Registration will not be required and management will mail passes to all members who are current on their assessments.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No new items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – February 28, 2014

As of February 28, 2014 the Association has an un-audited deficit of $3,259. Association investments total $1,393,257. Accounts Receivables total $13,589.

Management presented a proposal from Morgan Stanley to provide investment support. The Board tabled decision.

 

CONTRACT SERVICES

Grounds Maintenance

Genesis has begun the spring services (carving, mulching, etc.). Management will request Kate Davidson to inventory the Ash trees to determine which should be removed this year and provide proposals to the Board.

 

Irrigation Services

Aspect Irrigation is completing the upgrade to the irrigation system.

 

Maintenance Inspection

Community Inspection Services has begun the spring maintenance inspection.

 

Pool Management

Premier Aquatics has begun the process of the pool preparation.

 

Trash Removal

A motion by Kohanbani to approve American Disposal Trash Removal Agreement beginning January 1, 2015 for 5 years at the reduced rate of $10.81 per unit per month was seconded by Coulter and carried unanimously.

 

General Repairs and Maintenance

Management will be providing asphalt and concrete repair proposals at the May meeting for review and approval for repairs to begin in June.

 

Management to obtain a proposal from Doddy Calls for the installation of dog stations in the community.

 

RESIDENT & MISCELLANEOUS MATTERS

 

The Board entered into Executive Session at 8:20 p.m. Board returned to Open Session at 8:30 p.m.

 

A motion by Kohanbani to monetarily assess *** Trestle Terrace $50.00 a day for continuing violations associated with the unleashed pets/defecation was seconded by Hall and carried unanimously.

 

A motion by Coulter to deny towing reimbursement charges for *** Grand Central Square was seconded by Arigovindan and carried unanimously.

 

A motion by Hall to amend the Parking Policy Resolution to provide notice of warning to residents who have expired inspection/tags prior to towing. Notice provided will allow residents 48 hours prior to towing. The motion was seconded by Coulter and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 8:40 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA