March 2019 Board Meeting Minutes

DOMINION STATION HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING APPROVED MINUTES March 27, 2018 

MEMBERS PRESENT: Mehdi Kohanbani Judson Weinsheimer Cristina Pimienta 

Rebecca Brodkorb, SFMC, Inc. 

The meeting was called to order at 6:32 p.m. by Kohanbani. 

OPEN FORUM Discussion on condominium trash correspondence. Discussion on the website & Facebook administration for the townhome association. 

MINUTES A motion by Weinsheimer to approve the January 23, 2018 Board of Directors meeting minutes as presented was seconded by Pimienta and carried unanimously. 

A motion by Kohanbani to appoint the following officer of the Association: 

Director- Rick Canton 

The motion was seconded by Pimienta and approved unanimously. 

COMMITTEE REPORTS Architectural Review Management to setup meeting prior to 2018 Annual Inspection. 

Shared Facilities Super bowl event was well attended. SFC Committee to plan annual calendar for distribution with the approved 2018 pool notice. 

Communications Committee Discussion on proposals for website developers. Discussion on adding administrators to Facebook and website to provide content. 

FINANCIAL MANAGEMENT Status of Operations – February 28, 2018 As of February 28, 2018, the Association has an un-audited surplus of $26,421. Association investments total $1,757,573. Accounts Receivables total $23,777. 

CONTRACT SERVICES Clubhouse A motion by Kohanbani to approve King’s Mason permanent grill proposal to not exceed $30,000 of expenditures funded by the operating reserve was seconded by Weinsheimer and carried unanimously. 

A motion by Weinsheimer to approve Falcon Group’s proposal for clubhouse bathroom renovation at $11,595 was seconded by Pimienta and carried unanimously. 

Pool Management A motion by Canton to approve J&F General Contractor’s proposal to power wash the pool deck at $1,175 was seconded by Pimienta and carried unanimously. 

Grounds Maintenance A motion by Weinsheimer to approve Genesis Landscape’s proposal for trash cleanup at $2,640 was seconded by Canton and carried unanimously. 

A motion by Kohanbani to approve the revised Tree Master Plan & Guidelines for Individual Town Homes as present by Kate Davidson was seconded by Weinsheimer and carried unanimously. 

Pond Maintenance A motion by Kohanbani to approve Virginia Waters & Wetlands proposal to replace the storm water aerator at $3,659 was seconded by Pimienta and carried unanimously. 

The Board of Directors entered executive session at 8:32 p.m. 

The Board of Directors entered back into open session at 8:49 p.m. 

A motion by Weinsheimer to approve towing reimbursement ($166.40) for Stacey Gambrell (22047 Manning Square) seconded by Canton and approved unanimously. 

ADJOURNMENT: The meeting was adjourned at: 8:54 p.m. Respectfully submitted, Rebecca Brodkorb, SFMC, Inc. Agent for Dominion Station HOA