June 2021 Board Meeting Minutes

DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING 

Wednesday, June 30, 2021 

Zoom Meeting (due to COVID-19 Meeting Restrictions)

6:30 p.m.

AGENDA 

1. CALL TO ORDER & ROLL CALL (Proof of Quorum) PRESIDENT, Mehdi Kohanbani Called to order at 6:39 p.m. 
2. COMMUNITY DISCUSSION PERIOD (3 Minutes per Speaker) – none

III. APPROVAL OF AGENDA PRESIDENT, Mehdi Kohanbani Motion to approve by Mehdi Kohanbani, seconded by Jamie Kolbe , and Approved Unanimously. 

 

1. APPROVAL OF MINUTES – April 20, 2021 BOD Mtg (Pages 3-4) PRESIDENT, Mehdi Kohanbani Motion to approve by Mehdi Kohanbani, seconded by Jamie Kolbe , and Approved Unanimously.

 

1. PRESENTATION: www.OnlineParkingPass.com– Monica presented the powerpoint presentation.

Questions:

Technology- RFID Tag – who provides the device to scan for the tag?- onlineparkingpass and roadrunner exchange.

How to get the RFID tag?- 1 open, 1 visitor tag- purchase online through onlineparkingpass.com.

Asked if there was a timeframe for open parking space parking?- register online for up to 72 hours at a time.

1. COMMITTEE REPORTS 
2. Architectural Review Committee (ARC)
3. Updated Deck Guidance on DSHOA.com – added composite material
4. Other ARC Guidance that needs updating

• Discussed homeowner inspections
• Trash cans and other lawn items left outside of homes

1. Communications Committee
2. Comcast ran line moving modem into Sprinkler Room – Meeting for demo 7/1 for door system

 

1. Parking Committee
2. Visitor/Open Space Distribution along Box Car/ Iron Horse – add 4 visitor spots to equal 11 visitor and 18 open
3. Shared Facilities Committee
4. Update on Pool opening – opening 11am on 7/3- full opening; may extend season to end of September depending on the number of lifeguards.
5. Update on Gym opening – clean and ready to go. Gym access will be a key fob on your phone. 24/7/365

VII. MANAGER’S REPORT Monica Burdock, Community Manager

1. Financial Management

Review of Financial Statement – April (Pages 5-60) & May 2021 (Pages 61-116) – discussed differences between 2 budgets.

1. Contract Services (Page 117) – additional tree trimming. Genesis- working on bid for erosion
2. Update on Projects (Page 117)
3. Milling/Paving & Concrete and additional speed-bumps
4. Pool/Lifeguard Status
5. Fitness Center Status
6. New Clubhouse Entry System- confirming during demo how the access works to the gym vs. the main part of the clubhouse.

VIII. OLD BUSINESS 

1. 2021 Inspections – Annual Inspections began April 26th. Second-round inspections are tentatively scheduled for July 6th. – discussed during committee reports.
2. Fitness Center Rules – Discussion/Vote (Pages 118-119) – reviewed rules – Motion to approve by Mehdi Kohanbani, seconded by Abby Glauberman , and Approved Unanimously. 

 

1. Fitness Center Waiver – Discussion/Vote (Page 120) – Motion to approve by Mehdi Kohanbani, seconded by Abby Glauberman , and Approved Unanimously. 

 

1. Parking System Discussion/Vote
2. NEW BUSINESS – none
3. ADJOURN INTO EXECUTIVE SESSION  – no executive session this evening
4. EXECUTIVE SESSION 
5. Review of Delinquency Report
6. Legal Collections Review

XII. ADJOURN EXECUTIVE SESSION 

XIII. RECONVENE OPEN SESSION 

XIX. ADJOURN 

Motion to adjourn the meeting made at 9:44 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously. 

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Distribution: Mehdi Kohanbani; Jamie Kolbe; Abby Glauberman

Prepared by:

SFMC, Inc.

Monica Burdock, CMCA®, AMS®