DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JULY 24, 2012

 

MEMBERS PRESENT:

Harry Anderson

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

SFC Chair – Erika Jones

CC Chair – Jason Hall

 

 

OPEN FORUM – 6:35 p.m.

No items brought forward

 

MINUTES

A motion by Harris to approve the May 22, 2012 Board of Directors Meeting minutes was seconded by Coulter and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

No items to report.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The July events were very successful. The next events are a Fiesta Adult Party on August 11^th and a Family Movie Night on August 18^th.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – June 30, 2012

As of June 30, 2012 the Association has an un-audited surplus of $16,616. Association investments total $1,014,826.

 

Audit – FY11

A motion by Harris to approve the 2011 Draft Audit as presented by OAO Mohn & Allen with the minor corrections was seconded by Kohanbani and carried unanimously.

 

 

 

 

 

CONTRACT SERVICES

Grounds Maintenance

Mowing continues on a seven to ten day schedule weather permitting. Management had Genesis Landscapes and Aspect Tree Service clean up the property from the storm damage.

 

Pond Maintenance

A motion by Kohanbani to approve Virginia Waters & Wetlands proposal for the 2013/14 pond monitoring and maintenance in the amount of $4,740.00 annually was seconded by Harris and carried unanimously.

 

Swimming Pool Management

A motion by Kohanbani to approve U.S. Aquatics 2013/14 Swimming Pool Management Agreement in the amount of $51,540.00 annually was seconded by Anderson and carried 3/1, Harris denied.

 

General Maintenance

A motion by Kohanbani to approve Exterior Medics proposal to replace the front entry door and transom at $11,465.00 (insurance claim) and the rear entry door and transom at $8,198.00 was seconded by Coulter and carried unanimously.

 

The Board tabled the proposal from Vintage Security to add security additions to the existing system until further information is received.

 

A motion Kohanbani to approve HVAC Unlimited Inc. proposal for the 2012/13 equipment inspection agreement in the amount of $604.00 was seconded by Harris and carried unanimously.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion by Harris to adopt Policy Resolution 2012-12, Cost/Fee Schedule for Requests to Inspect Association Books and Records and Policy Resolution 2012-13, Association Complaint Procedures was seconded by Kohanbani and carried unanimously.

 

Aaron Harris tendered his resignation from the Board of Directors and ARC at the close of this meeting. A motion by Coulter to appoint Jason Hall to the vacancy of the Board of Directors was seconded by Kohanbani and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 7:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA