DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JULY 23, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:32 p.m. by Harry Anderson, President.

OPEN FORUM

• Owner Mellott of Box Car Square requests that the trees behind his home in the common are be looked at for possible removal as they may be a danger.

• Owner O’Connell of Box Car Square discussed the current parking regulations.

• Owner Burroughs of Box Car Square addressed the following issues: parking on Blossom (this road is still on bond with the County and is not part of Dominion Station); feral cats and wild animals; mismatched colors of doors and shutters and additional speed bumps on Box Car and Iron Horse.

 

MINUTES

A motion by Anderson to approve the May 28, 2013 Board of Directors Meeting minutes was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

No items to report.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The July 21^st event had a high turnout. The SFC is requesting that more volunteers are necessary in order to continue to these types of events. Management and the Board are going to reach out to the membership and the Condominium Board to seek volunteers.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

New items posted to website as requested.

 

FINANCIAL MANAGEMENT

Status of Operations – June 30, 2013

As of June 30, 2013 the Association has an un-audited surplus of $6,280. Association investments total $1,236,637. Accounts Receivables total $10,822.

 

 

CONTRACT SERVICES

Grounds Maintenance

A motion by Hall to accept Genesis Landscapes proposal for the 2014-2016 grounds maintenance in the amount of $80,700 for each year was seconded by Kohanbani and carried unanimously.

 

Maintenance Inspection

The follow-up inspection has been completed and Management will be scheduling maintenance violation hearings at 5:45 at the September meeting.

 

Pool Management

A motion by Anderson to approve the proposal from US Aquatics in the amount of $6,200 to replace the pool pump was seconded by Kohanbani and carried unanimously.

 

General Repairs and Maintenance

A motion by Hall to accept the proposal from HVAC unlimited for the equipment maintenance and inspection in the amount of $625.00 was seconded by Coulter and carried unanimously.

 

The pond was treated for duck weed and now is clear. Management will be requesting this service to be added to the annual contract with VA Waters and Wetlands.

 

RESIDENT & MISCELLANEOUS MATTERS

No items to report.

 

The Board entered into Executive Session at 8:15 p.m. Board returned to Open Session at 8:20 p.m.

 

A motion by Hall to deny the towing reimbursement request of ***seconded by Kohanbani and carried unanimously.

 

A motion by Kohanbani to deny the towing reimbursement request submitted by ** was seconded by Coulter and carried unanimously.

 

A motion by Hall to deny the towing reimbursement request of **was seconded by Coulter and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 8:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

 

 

 

** Purposely Omitted