DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JULY 22, 2014

 

MEMBERS PRESENT:

Mehdi Kohanbani

Jason Hall

Sarah Turner

Chris Coulter

Muthu Arigovindan

 

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:15 p.m. by Kohanbani.

 

EXECUTIVE SESSION – HEARINGS

 

OPEN FORUM – 6:30 p.m.

Skunk issue within neighbor. Management to inquire about skunk removal.

 

MINUTES

A motion by Hall to approve the May 27, 2014 Board of Directors Meeting minutes was seconded by Turner and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

No report.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

Movie night changed to August 8, 2014. Management to be inquiring about an informational sign by the clubhouse.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

Retractable awning information needs to be added to the website and Design Guidelines.

 

FINANCIAL MANAGEMENT

Status of Operations – June 30, 2014

As of June 30, 2014 the Association has an un-audited deficit of $56,104. Association investments total $1,040,538. Accounts Receivables total $11,645.

 

A motion by Arigovindan to adopt the 2013 Audit as presented was seconded by Kohanbani and carried unanimously.

 

 

 

CONTRACT SERVICES

Grounds Maintenance

Mowing continues on a 7/10 day schedule weather permitting. The Board approved the revised proposal from Genesis Landscapes will remove 37 stumps at the reduced price of $3,660.00. The Board will be considering replacements in the 2015 budget.

 

Maintenance Inspection

Management will be scheduling maintenance violation hearings at the September meeting.

 

Pool Management

Pool operations are going smoothly and Management has only received 1 complaint and all issues have been addressed.

 

Asphalt & Concrete Repairs

Management continues to work with Fairfax Paving & Concrete on the concrete and asphalt work. The trail work has been completed and the remaining work will be completed over the next 2 weeks. The Board voted to add 2 speed bumps on Baggett and Thompson.

 

Tot Lot Replacement

A motion by Hall to approve the Kompan proposal to install a new tot lot next to the pool in the amount of 12,775.60 was seconded by Turner and carried unanimously.

 

General Repairs and Maintenance

Doody Calls installed 6 pet waste stations.

Carpets have been cleaned in the clubhouse.

 

RESIDENT & MISCELLANEOUS MATTERS

 

The Board discussed the correspondence received since the last meeting.

 

A motion by Turner to deny towing reimbursement charges to ** Baggett Terrace was seconded by Hall and carried unanimously.

 

A motion to by Kohanbani to waive the following trash can assessment violations for the following: ** Manning Square; ** Baggett Terrace; ** Whitcomb Square. The motion was seconded by Turner and carried unanimously.

 

The Board voted that no further action was necessary for ** Reading Terrace as the violation has been abated.

 

ADJOURNMENT:

The meeting was adjourned at: 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

** Purposely omitted.