DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JANUARY 28, 2014

 

MEMBERS PRESENT:

Mehdi Kohanbani

Sarah Turner

Jason Hall

Muthu Arigovindan

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:30 p.m. by Kathy Simonovich.

ELECTION OF OFFICERS

A motion by Coulter to elect the following officer positions was seconded by Turner and carried unanimously:

 

President – Mehdi Kohanbani

Vice President – Sarah Turner

Secretary – Jason Hall

Treasurer – Muthu Arigovindan

Director at Large – Chris Coulter

 

OPEN FORUM

• Marina Murray of Golden Spike Terrace reviewed her concerns regarding the parking and towing policies.

• Jason Hall of Grand Central Square indicated owners’ complaints about reckless driving through the community. All incidents should be reported to the Sherriff’s department.

 

MINUTES

A motion by Hall to approve the September 24, 2013 Board of Directors Meeting minutes was seconded by Turner and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

Sarah Turner indicated her intent to serve on this Committee.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

A motion by Turner to appoint Matthew Cutler and Floretta Tates to the SFC was seconded by Coulter and carried unanimously. The Board will reach out to the Condominium Board to seek volunteers.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

The website will be updating email addresses of BOD members and Committee members. A shared calendar will be developed for the purpose of posting club house rentals.

 

FINANCIAL MANAGEMENT

Status of Operations – December 31, 2013

As of December 31, 2013 the Association has an un-audited surplus of $43,314. Association investments total $1,390,387. Accounts Receivables total $11,573.

 

CONTRACT SERVICES

Audit Services

OAO Mohn & Allen will be completing the 2013 audit and tax returns by June 1, 2014.

 

Grounds Maintenance

Genesis Landscapes is contractor for the 2014-2016 grounds maintenance services.

 

Irrigation Services

Aspect Irrigation is contracted to perform the 2014 irrigation maintenance. Additionally, Aspect is 50% complete on the upgrade to the irrigation system.

 

Maintenance Inspection

Community Inspection Services will perform the 2014 maintenance inspection beginning in March. Trimming back the tree canopy from the sidewalks will be included in the inspection.

 

Pond Services

Virginia Waters & Wetlands is engaged to perform the 2014 maintenance of the pond, to include duck weed treatment.

 

Pool Management

Premier Aquatics is contracted to provide the 2014 swimming pool management services.

 

Parking Enforcement

Community Enforcement Services continues to monitor the parking areas.

 

Snow Plowing

Fairfax Excavation is engaged to provide snow plowing services. Management to address service issues with contractor.

 

Trash Removal

American Disposal is under contract until December 31, 2014. The contract will be put out to bid.

 

 

 

General Repairs and Maintenance

A motion by Kohanbani to approve Capital Painting’s proposal in the amount of $8960 to paint the light poles black was seconded by Turner and carried 3-2.

 

Management will be putting the asphalt and concrete repairs out to bid.

 

RESIDENT & MISCELLANEOUS MATTERS

 

The Board entered into Executive Session at 7:30 p.m. Board returned to Open Session at 7:45 p.m.

 

A motion by Coulter to reimburse Owner *** $150.00 for towing fess was seconded by Hall and carried 4-1.

 

A motion by Coulter to deny towing reimbursement charges for Owner *** was seconded by Turner and carried unanimously.

 

A motion by Coulter to deny towing reimbursement charges for Owner *** was seconded by Kohanbani and carried 3-1-1.

 

A motion by Coulter to deny towing reimbursement charges for Owner *** was seconded by Turner and carried unanimously.

 

A motion by Turner to approve a parking waiver for Chris Kent for one week (February 18^th to February 24^th) was seconded by Hall and carried 4-1.

 

ADJOURNMENT:

The meeting was adjourned at: 8:05 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted