DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JANUARY 24, 2012

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

• Cynthia Payne brought forward an issue regarding trash around a neighboring home on Whitcomb Square.

• Aaron Harris brought forward the issue of towing resident vehicles for expired inspection stickers or registration. Management explained that this particular rule was recorded in the Declaration of Covenants Conditions and Restrictions.

• Sarah Turner brought forward an issue about the parking enforcement contractor tagging vehicles.

 

MINUTES

A motion by Harris to approve the October 25 and November 29, 2011 Board of Directors Meeting minutes was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Harris to appoint Donna Winston, Theresa Dunn and Ken Estes to the ARC was seconded by Anderson and carried unanimously.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

A motion by Harris to appoint Angie Kolbe, Fredy Morales and Ken Estes to the SFC was seconded by Anderson and carried unanimously.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

The domain provider was successfully changed to Go Daddy in January.

 

FINANCIAL MANAGEMENT

Status of Operations – December 31, 2011

As of December 31, 2011 the Association has an un-audited surplus of $35,631. Association investments total $835,296. A motion by Anderson to invest $200,000 in a Certificate of Deposit for 48 months paying 1.75% was seconded by Kohanbani and carried unanimously.

 

 

CONTRACT SERVICES

Grounds Maintenance

A motion by Turner to approve the Aspect Irrigation Proposal in the amount of $17,200 for the installation of new irrigation along Atlantic Blvd was seconded by Coulter and carried unanimously.

 

Kate Davidson (Landscape Architect) intends to select the new trees from the grower within the next couple of weeks in order to complete the grounds improvements along Atlantic Blvd.

 

General Maintenance

Management reported that Loudoun County has begun the repairs on the storm water management pond by the clubhouse.

 

RESIDENT & MISCELLANEOUS MATTERS

Management received an email from VDOT indicating that a traffic signal at Atlantic and Magnolia was not warranted at this time.

 

ADJOURNMENT:

The meeting was adjourned at 7:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA