DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

January 24, 2017

MEMBERS PRESENT:

Mehdi Kohanbani

Dave Kesick

Jason Hall

Judson Weinsheimer

Muthu Arigovindan was present by teleconference.

 

Rebecca Brodkorb, SFMC, Inc.

 

Darryl Childs, Community Enforcement Services

Daniel Streich, Chadwick, Washington, Moriarty, Elmore & Bunn

 

8 owners attended the meeting.

 

The meeting was called to order at 6:36p.m. by Kohanbani.

 

OPEN FORUM

 

• Discussion on parking regulations and towing.
• Positive comments on parking policy.
• Discussion on tennis court usage and conditions.
• Discussion on Loudoun County resources.

 

COMMUNITY ENFORCEMENT SERVICES

Darryl Childs was in attendance to discuss trash and parking enforcement services for the association. Management requested soft copies of digital photographs to process trash violations.

 

MINUTES

A motion by Hall to approve the September 27, 2016 Board of Directors meeting minutes as amended was seconded by Kohanbani and carried unanimously.

 

A motion by Kesick to elect the following officers of the Association:

 

President- Mehdi Kohanbani

Vice President- Jason Hall

Secretary- Judson Weinsheimer

Treasurer- Muthu Arigovindan

Director- David Kesick

 

The motion was seconded by Hall and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review

No report.

 

Shared Facilities

Superbowl Party on February 5. Committee meeting will be held sometime in February or March to plan 2017 events.

 

Communications Committee

Any association news or updates for the website should go to Judson Weinsheimer.

A website meeting will take place in the near future to discuss ways to improve the functionality and feature of the website

 

FINANCIAL MANAGEMENT

Status of Operations – December 31, 2016

As of December 31, 2016, the Association has an un-audited surplus of $8,504.  Association investments total $1,630,434.  Accounts Receivables total $28,174.

A presentation with Morgan Stanley was requested by the BOD and will happen sometime within the next two BOD meetings.

 

CONTRACT SERVICES

Clubhouse

The Board tabled TYL Remodeling proposal to permanently outfit the ice machine. It was requested to have the proposal revised for maintaining the location of the ice machine in its Summer of 2016 location and just run conduit to that area providing power.

 

Pool Management

The Board reviewed tile samples provided by Premier Aquatics for the previously approved replacement waterline tiles. The Board selected color PA-32.

 

The Board tabled Premier Aquatics proposal to replace bearings on the lap pool pump. It was requested to provide more information of replacement costs and conditions of the device.

 

Tennis Court Area

The Board tabled proposals from Bishop’s Tennis, Inc., and All Recreation to resurface the tennis courts. Management will obtain a third proposal from Sport Systems and provide multi use marking options.

 

The Board of Directors entered executive session to confer with Association Counsel at 7:30 p.m.

 

The Board of Directors entered back into open session at 8:56 p.m.

 

A motion by Kohanbani to approve a bad debt write off ($25.74) of prior owner account (21953 Manning Square) was seconded by Hall and carried unanimously.

 

A motion by Kesick to deny towing reimbursement for Keshav Ramaswamy (45631 Iron Horse Terrace) was seconded by Hall and carried 4-0-1 (Weinsheimer abstained).

 

A motion by Kesick to deny towing reimbursement for Chang Suk, Robert Sacchi (45464 Baggett Terrace) was seconded by Kohanbani and carried unanimously.

 

A motion by Hall to approve towing reimbursement for Joanne McDevitt-Estes (45582 Grand Central Square) seconded by Weinsheimer. The motion failed 2-2-1 (Kesick and Kohanbani denied. Arigovidan abstained).

 

The Board tabled towing reimbursement for Alex Mednick (45524 Baggett Terrace).

 

A motion by Arigovindan to approve towing reimbursement ($166.40) for Virginia Phillips (21931 Thompson Square) seconded by Weinsheimer and carried 4-1 (Kesick denied).

 

A motion by Kohanbani to deny towing reimbursement for Timothy Whitfield (22015 Box Car Square) was seconded by Kesick and carried 3-1-1 (Hall denied and Weinsheimer abstained).

 

A motion by Kesick to deny towing reimbursement for Ken Estes (45544 Whitcomb Square) was seconded by Hall and carried 4-0-1 (Weinsheimer abstained).

 

The Board tabled towing reimbursement for Takele Wassie (45617 Iron Horse Terrace).

 

A motion by Kohanbani to deny towing reimbursement for Xiaowei Wu (45410 Baggett Terrace) was seconded by Kesick and carried 4-0-1 (Weinsheimer abstained).

 

A motion by Kohanbani to deny towing reimbursement for Jonathan Morris (22051 Manning Square) was seconded by Kesick and carried 4-0-1 (Hall abstained).

 

A motion by Kesick to deny towing reimbursement for Adan Amigo (45485 Baggett Terrace) was seconded by Kohanbani and carried 4-0-1 (Hall abstained).

 

The motion from August 30, 2016 regarding towing reimbursement for Terry Finisdore stands.

 

A motion by Kohanbani that no Board member shall directly interfere or persuade performance or services of an association contractor was seconded by Hall and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 9:15 p.m.

Respectfully submitted,

Rebecca Brodkorb, SFMC, Inc.

Agent for Dominion Station HOA