DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

FEBRUARY 28, 2012

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

Presentation by Anthony Weber of Overhead Doors: Mr. Weber provided information to the Board regarding possible replacement garage doors.

 

OPEN FORUM – 6:45 p.m.

• Ken Estes questioned the towing contract and if the Association received any income when cars were towed. The Association does not receive income.

 

MINUTES

A motion by Harris to approve the January 24, 2012 Board of Directors Meeting minutes was seconded by Turner and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

Discussion on approved garage door replacements. This item will be tabled until the next meeting.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

A motion by Harris to not sell any outside pool memberships was seconded by Coulter and carried unanimously.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

Management reviewed the website and requested updates be made to the information. The Board requested that we post the Clubhouse address on the website.

 

FINANCIAL MANAGEMENT

Status of Operations – January 31, 2012

As of January 31, 2012 the Association has an un-audited surplus of $16,536. Association investments total $893,272.

 

CONTRACT SERVICES

Grounds Maintenance

A motion by Coulter to approve Genesis Landscapes proposal for the tree installation along Atlantic Blvd in the amount of $33,259.00 was seconded by Kohanbani and carried 4/1 (Harris voted no).

 

A motion by Harris to approve Genesis Landscapes proposal for the sign improvements at Atlantic and Magnolia in the amount of $5,774.00 was seconded by Coulter and carried unanimously.

 

General Maintenance

A motion by Anderson to approve Kolas Contracting, Inc. proposal in the amount of $10,400.00 for the replacement of the decking and railings on the balcony was seconded by Turner and carried unanimously.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion by Harris to deny request for reimbursement of towing charges for *** and *** was seconded by Coulter and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted