DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

FEBRUARY 26, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:32 p.m. by Harry Anderson, President.

 

OPEN FORUM – No items brought forward.

 

MINUTES

A motion by Hall to approve the January 22, 2013 Board of Directors Meeting minutes as amended was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Hall to approve the 15 exterior door styles as presented was seconded by Kohanbani. The motion failed (2 for and 3 against).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No items to report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – January 31, 2013

As of January 31, 2013 the Association has an un-audited surplus of $3,692. Association investments total $1,178,476. Accounts Receivables total $14,147.

 

CONTRACT SERVICES

Grounds Maintenance

 

A motion by Anderson to retract the approval for the Genesis Landscapes proposal for improvements in the amount of $28,476 and approve Green Solutions proposal in the amount of $17,925 for landscape enhancements and $3,158 for tree removals was seconded by Hall and carried unanimously. Management to require a two year warranty on the plant material.

 

 

Maintenance Inspection

Management will request Community Inspection Services to include mismatched colors of doors and shutters on the inspection and unapproved color if this can be determined prior to the inspection in April.

 

General Maintenance

The Board reviewed a proposal from Exterior Medics to repair the chimney and roof at the Clubhouse. Management requested to get a proposal for a complete roof replacement. The proposal was tabled until the next meeting.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion to deny Ms. Becerra request for reimbursement of towing charges was seconded and carried unanimously.

 

The Board entered into Executive Session at 7:25 p.m. to discuss delinquencies. The Board returned to Open Session at 7:30 p.m.

 

A motion by Kohanbani to write off $2,268.82 (***) as bad debt was seconded by Turner and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 7:35 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA