DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

February 22, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Cynthia Payne

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

No items brought forward.

 

MINUTES

A motion by Whitehead to approve the January 25, 2011 Board of Directors Meeting minutes was seconded by Payne and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Payne to amend the Design Guidelines to reflect the original storm door language “storm doors must match the entry door or trim” was seconded by Whitehead and carried unanimously.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The SFC will be hosting an Egg Hunt of April 23, 2011. Volunteers are needed and the SFC is requesting Condominium volunteers.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – January 31, 2011

As of January 31, 2011, the Association had an un-audited deficit of $13,059. Management to investigate investment options for Certificate of Deposit coming due March 15, 2011.

 

CONTRACT SERVICES

Reserve Study

The Draft Reserve Study prepared by FEA was distributed to the Board. The Board tabled approval until the March meeting for further review.

 

General Maintenance

Management reported the following: 1) Bishop’s Tennis replaced the tennis court net on February 17, 2011 for $285.00; 2) Guilford Station tot lot fence repaired and gutters cleaned at the clubhouse; and 3) Proposals being obtained for columns repairs.

Trash Removal

Management reported it would cost $2.00 per unit per month in order to receive 64 gallon recycling containers. American will be delivering new recycling bins within the next couple weeks.

 

RESIDENT & MISCELLANEOUS MATTERS

Magnolia Road

Management provide information to the Board that electronic signatures are not acceptable for the petition process.

 

Correspondence

The Board reviewed written correspondence received by Management since the last meeting. No action was required.

 

ADJOURNMENT:

The meeting was adjourned at 7:20 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA