December 2021 Board Meeting Minutes

DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

Tuesday, December 21, 2022

Zoom Meeting (due to COVID-19 Meeting Restrictions)

6:30 p.m.

AGENDA

I. CALL TO ORDER & ROLL CALL (Proof of Quorum) PRESIDENT, Mehdi Kohanbani  Called to order at 6:34 p.m.

II. COMMUNITY DISCUSSION PERIOD (3 Minutes per Speaker)

Christina Jatras,Shelly Atkinson, Steve Taylor, Cathy Gurson, Danielle (renter), Nicholas, Judson Weinsheimer – Asked about parking rules clarification and questions.

III. APPROVAL OF AGENDA PRESIDENT, Mehdi Kohanbani Motion to approve by Mehdi Kohanbani, seconded by Jamie Kolbe , and Approved Unanimously.

IV. APPROVAL OF MINUTES – October 28, 2021 BOD Mtg (Pages 2-3) PRESIDENT, Mehdi Kohanbani Motion to approve by Mehdi Kohanbani, seconded by Abby Glauberman, and Approved Unanimously.

V. INFORMATIONAL SESSION – New Parking System – removed from agenda due to exhausted conversation during community discussion.

VI. COMMITTEE REPORTS 

A. Architectural Review Committee (ARC) – Solar panels application outstanding, all other applications are up-to-date.  Motion to amend the design guidelines to allow install of low profile solar panels on front and back side of the roof. Motion to approve by Mehdi Kohanbani, seconded by Abby Glauberman, and Approved Unanimously.

B. Communications Committee – Posted into community updates flyer.  Need to fill Judsons role as he is moving.

C. Parking Committee- Mailer is going out in English and Spanish to formal mailer addresses regarding parking program.

D. Shared Facilities Committee – resident Jen on Manning Square asked about a tree trimming plan to enforce replacement of trees in common areas.  Wipes to be added to the gym area.

VII. MANAGER’S REPORT Monica Burdock, Community Manager

A. Financial Management – Review of Financial Statement – November 2021 (Pages 4-58)

B. Contract Services (Page 59)

C. Update on Projects (Page 59)

VIII. OLD BUSINESS – None

IX. NEW BUSINESS 

A. Discussion of Solar Panel Requirements 

1. 45633 Iron Horse Application/Appeal (Pages 60-78) – covered during ARC discussion.

B. 2022 Board Meeting Dates (Page 79) 

X. ADJOURN INTO EXECUTIVE SESSION  –Motion to adjourn the meeting made at 8:46 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.

XI. EXECUTIVE SESSION

A. Review of Delinquency Report

B. Legal Collections Review – discussed new attorney services-LANGENBERG LAW OFFICES, P.C..Motion to approve by Jamie Kolbe , seconded by Abby Glauberman, and Approved Unanimously.

C. Contracts Review/Concerns 

XII. ADJOURN EXECUTIVE SESSION Motion to adjourn executive session made at 9:31 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.

XIII. RECONVENE OPEN SESSION

XIX. ADJOURN

Motion to adjourn the meeting made at 9:33 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, Approved Unanimously.

————————————————————————————————————————————————— Distribution: Mehdi Kohanbani; Jamie Kolbe; Abby Glauberman

Prepared by: Abby Glauberman

SFMC, Inc.

Monica Burdock, CMCA^®, AMS^®