July 26th, 2016
DOMINION STATION HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
MINUTES
July 26, 2016
MEMBERS PRESENT:
Mehdi Kohanbani
Dave Kesick
Muthu Arigovindan
Jason Hall
Judson Weinsheimer
Kathy Simonovich, SFMC, Inc.
23 owners attended the meeting.
The meeting was called to order at 6:36 p.m. by Kohanbani.
OPEN FORUM
Discussion on parking regulations. The following individuals spoke regarding the parking rules and regulations, specifically regarding the installation of visitor spaces on Baggett and Thompson:
Stan Fleming – 45433 Baggett Terrace
Derrick Lawrence – 45427 Baggett Terrace
Michael Sunderland – 45630 Whitcomb Square
Richard Bajusz – 45423 Baggett Terrace
Robert & Susan Lassiter – 21941 Thompson Square
Brian Bellamy – 21927 Thompson Square
Gerald Kim – 45479 Baggett Terrace
FEA – Mayra Portalatin
Ms. Portalatin reviewed the 2017 Draft Reserve Study as presented.
MINUTES
A motion by Kohanbani to approve the May 10, 2016 Board of Directors meeting minutes as amended was seconded by Kesick and carried unanimously.
A motion by Kohanbani to approve the May 24, 2016 Board of Directors meeting minutes as presented was seconded by Kesick and carried unanimously.
COMMITTEE REPORTS
Architectural Review
No report.
Shared Facilities
Movie night on July 30 and August 27. Adult pool party August 13. Dog swim September 5.
Communications Committee
Judson Weinsheimer volunteered to participate on the Committee.
FINANCIAL MANAGEMENT
Status of Operations – June 30, 2016
As of June 30, 2016 the Association has an un-audited deficit of $81,805. Association investments total $1,520,984. Accounts Receivables total $20,380.
Budget – FY17
The preliminary budget meeting has been scheduled for August 2nd at SFMC.
Audit – FY15
The field work for the audit has been completed and once the draft has been received it will be presented to the Board.
A motion by Kohanbani to move $58,500 from Operating Reserve to Operating to cover the current operating deficit was seconded by Kesick and carried unanimously.
CONTRACT SERVICES
Grounds Maintenance
Genesis is mowing on a weekly basis. A motion by Weinsheimer to approve Growing Earth Tree Care proposal in the amount of $6,915.00 to prune and remove Ash trees was seconded by Arigovindan and carried unanimously.
The Board discussed the Tree Master Plan & Guidelines for Individual Town Homes provided by Kate Davidson. The Board requested Kate attend the next meeting to discuss the plan, as well as, the 2017 common area improvements.
Pool Management
The pool season has been uneventful.
General Maintenance
The BOD tabled the TYLRemodeling proposal to repair and paint all the wood columns. It was requested to the have the proposal revised for a full scrape.
Management to price the cost of installing larger trash cans at each tot lot and arrange for weekly pick-up.
Management to inspect all tot lots to ensure each has the proper signage to indicate that the park closes at dusk and violators will be prosecuted.
Maintenance Inspection
Management has sent 2nd violation notices and hearings will be scheduled for September.
RESIDENT & MISCELLANEOUS MATTERS
A motion by Weinsheimer to remove the visitor spaces from Baggett and Thompson was seconded by Arigovindan and carried 3-2 (Kohanbani and Kesick denied).
A motion by Kohanbani to re-issue purple visitor parking passes to the community except the residents on Baggett and Thompson was seconded by Kesick and failed 2-3 (Hall, Arigovindan and Weinsheimer denied).
A motion by Weinsheimer to engage Community Enforcement Services to provide parking and trash enforcement was seconded by Hall and carried 4-1.
A motion by Hall to increase the BOD meetings to once per month was seconded by Weinsheimer and carried 3-2 (Kohanbani and Kesick denied).
The Board of Directors entered into executive session at 9:46 p.m.
The Board of Directors entered back into open session at 10:15 p.m.
A motion by Kesick to accept the payment plan request of Owner Nichols, to include the owner must pay 1 quarter of advance dues, was seconded by Weinsheimer and carried 4-1.
A motion by Kesick to require owners that are turned over to collection to pay 1 quarter of advanced dues in order to settle the account was seconded by Kohanbani and carried 3-1-1.
A motion by Kesick to require all communications from tenants to Management and the Board be through the owners of the property was seconded by Kohanbani and carried 4-0 (Weinsheimer abstained).
A motion by Weinsheimer to approve towing reimbursement ($170) for Anthony Nguyen (45615 Iron Horse Terrace) was seconded by Arigovindan and carried 4-1 (Kesick denied).
A motion by Kohanbani to deny towing reimbursement for Anis Shamseddini (45575 Whitcomb Square) was seconded by Kesick and carried unanimously.
A motion by Weinsheimer to approve towing reimbursement for Emeka Ngonadi (22019 Manning Square) was seconded by Arigovindan and carried 3-2 (Kohanbani and Kesick denied).
A motion by Arigovindan to approve towing reimbursement ($160) for Karen Hardy (45544 Reading Terrace) was seconded by Weinsheimer and carried 4-1 (Kesick denied).
A motion by Kohanbani to deny towing reimbursement for Edelyn Dimalanta (22071 Manning Square) was seconded by Kesick and carried 4-1 (Arigovindan denied).
A motion by Kohanbani to deny towing reimbursement for Varinder Dhawan (45447 Baggett Terrace) was seconded by Kesick and carried 3-1-1 (Arigovindan denied, Hall abstained).
A motion by Weinsheimer to approve towing reimbursement ($160) for Gerald Kim (45479 Baggett Terrace) was seconded by Arigovindan and carried 3-2 (Kohanbani and Kesick denied).
A motion by Kesick to deny towing reimbursement for Ravula Sankara (45462 Baggett Terrace) was seconded by Kohanbani and carried 4-1 (Arigovindan abstained).
A motion by Weinsheimer to approve towing reimbursement ($160) for Sid Ahvzi (45640 Iron Horse Terrace) was seconded by Hall and carried 4-1 (Kesick denied).
A motion by Kohanbani to deny towing reimbursement for Adrian Nicalae (21948 Golden Spike Terrace) was seconded by Kesick and carried 3-1-1 (Hall denied and Arigovindan abstained).
A motion by Weinsheimer to deny towing reimbursement for Ghazi Altememi (45557 Grand Central Square) was seconded by Kesick and carried 3-2 (Arigovindan and Hall denied).
A motion by Weinsheimer to approve towing reimbursement ($160) for Khawar Sultan (45542 Grand Central) was seconded by Arigovindan and carried 3-2 (Kohanbani and Kesick denied).
A motion by Weinsheimer to deny towing reimbursement for Peter Tolstykh (21917 Golden Spike) was seconded by Kohanbani and carried unanimously.
A motion by Kesick to deny towing reimbursement for Delores Shull (45495 Baggett Terrace) was seconded by Kohanbani and carried 4-1 (Arigovindan denied).
A motion by Weinsheimer to approval towing reimbursement ($166.40) for Victoria Decker (21919 Golden Spike Terrace) was seconded by Kohanbani and carried unanimously.
ADJOURNMENT:
The meeting was adjourned at: 11:00 p.m.
Respectfully submitted,
Kathy A. Simonovich, SFMC, Inc.
Agent for Dominion Station HOA