DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

FEBRUARY 3, 2015

 

MEMBERS PRESENT:

Mehdi Kohanbani

Jason Hall

Dave Kesick

Muthu Arigovindan

Kathy Simonovich, SFMC, Inc.

 

The meeting was called to order at 6:08 p.m. by Kohanbani.

 

OPEN FORUM – 6:08 p.m.

Resident on Whitcomb Square brought forward the following items:

• Street lights out on Whitcomb and Guildford Station

• Home on Guilford Station is in non-compliance of maintenance standards

• Mr. Robinette has engaged with County Supervisor’s Office regarding condition of county sidewalks and other items as it pertains to the County

• Requests that the BOD consider developing a list of approved colors for exterior of homes; indicated he would volunteer to do the community maintenance inspection with other members of the community; complained owners were violation of storm door regulations

 

Resident on Golden Spike brought forward an issue regarding a large white van violating the parking rules on Golden Spike.

 

Open forum closed at 6:37 p.m.

 

APPOINTMENT OF DIRECTOR/ELECTION OF OFFICERS

A motion by Kohanbani to appoint Joshua Jones to fill the vacated BOD seat of Sarah Turner was seconded by Kesick and carried unanimously.

 

A motion by Kohanbani to elect the officers as stated below was seconded by Hall and carried unanimously.

• President – Mehdi Kohanbani

• Vice President – Jason Hall

• Treasurer – Muthu Arigovindan

• Secretary – Josh Jones

• At Large – Dave Kesick

 

MINUTES

A motion by Hall to approve the September 23, 2014 Board of Directors Meeting minutes was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Kohanbani to allow solid deck stains of Cedar and Timberline was seconded by Arigovindan and carried 4-1 (Hall denied).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The Committee will be meeting prior to the March meeting to set up events schedule. Management will work with the Committee on cleaning out the closets in the clubhouse and putting shelves in the storage closet by pool.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

The web hosting was changed from Go Daddy to Blue Host. Management will work with the Committee on gathering information on email blast and text alert services.

 

FINANCIAL MANAGEMENT

Status of Operations – December 31, 2014

As of December 31, 2014 the Association has an un-audited deficit of $39,494 (which is primarily due to the snow plowing costs). Association investments total $1,208,217. Accounts Receivables total $11,946.

 

CONTRACT SERVICES

Grounds Maintenance

A motion by Arigovindan to approve Genesis Landscapes proposal for winter pruning in the amount of $3,240.00 was seconded by Kohanbani and carried unanimously.

 

A motion by Hall to approve Genesis Landscapes proposal to clean-up trash throughout the common area wood line in the amount of $2,500.00 was seconded by Kesick and carried unanimously. This service shall take place at the end of March.

 

Pool Management

A motion by Hall to approve the following list of repairs submitted by Premier Aquatics. The motion was seconded by Arigovindan and carried unanimously.

• Remove and replace lap pool motor bearings and pump seal – $600

• Remove and replace entire pump on wading pool filter system – $1,100

• Replace (2) cracked skimmers at the main pool shallow end – $3,500

• Install light ring adopter to properly secure underwater light – $350

 

Management will request proposal from Association electrician for LED lighting in the pool.

 

Clubhouse Sign

The Board voted to table the proposal from The Kings Mason until additional information could be provided.

 

General Repairs and Maintenance

• Wi-Fi has been installed at the clubhouse

• Road Runner has been engaged for parking lot patrols. Management will confirm they are patrolling for commercial vehicles.

 

Maintenance Inspection Services

The Board determined it will continue to outsource the community maintenance inspection as budgeted in the 2015 budget. SFMC’s Covenants Department will be completing the inspection in April 2015.

 

RESIDENT & MISCELLANEOUS MATTERS

 

The Board discussed the correspondence received since the last meeting.

 

A motion by Hall to deny towing reimbursement charges to 45614 Grand Central Square was seconded by Jones and carried unanimously.

 

A motion by Kesick to no longer maintain the landscape bed on the side of 45642 Whitcomb Square (private property) was seconded by Kohanbani and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 8:11 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA