DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

SEPTEMBER 20, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Cynthia Payne

Aaron Harris

Sarah Turner

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

• Discussion regarding painting/staining the front concrete stoops. Sarah Turner will provide the Board will additional information on the concrete stain color to be considered at the next meeting.

 

MINUTES

A motion by Payne to approve the July 26, 2011 Board of Directors Meeting minutes with two corrections was seconded by Whitehead and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

The Board of Directors discussed an application submitted for a spa and spiral staircase of deck. The application for 45607 Grand Central was approved as submitted.

 

The ARC reported that an application for grey trex decking was denied.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – June 30, 2011

As of August, 2011 the Association has an un-audited surplus of $13,468 as compared to the budgeted deficit of $7,906. Association investments total $811,643.

 

Budget – FY12

Management indicated to the Board that effective January 1, 2012 SFMC will be changing lock box services to Community Association Banc.

 

A motion by Payne at adopted the 2012 Operating Budget as presented with a $5.00 per unit per month increase to assessments was seconded by Harris and carried unanimously.

 

CONTRACT SERVICES

Grounds Maintenance

The Board discussed the enhancement plan for Atlantic Blvd.

 

General Maintenance

A motion by Payne to approve Community Inspection Services proposal in the amount of $1,765.00 (Inspection Fee) was seconded by Whitehead and carried unanimously.

 

RESIDENT & MISCELLANEOUS MATTERS

Correspondence

A motion by Payne to deny towing reimbursement fort 45537 Hutchens Square was seconded by Turner and carried unanimously.

 

Management discussed correspondence regarding the loss control survey recently conducted by Nationwide. Management confirmed the 4 items noted will be corrected.

 

EXECUTIVE SESSION DISCUSSION

 

A motion by Anderson to close Executive Session was seconded by Payne and carried unanimously.

 

A motion by Harris to write off and close *** in the amount of $4,575.67 was seconded by Whitehead and carried unanimously.

 

The Board instructed Management to continue to pursue *** and close ***.

 

ADJOURNMENT:

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted.