DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MAY 24, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Aaron Harris

Sarah Turner (arrived after start of meeting)

Cynthia Payne

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

• Discussion on solicitors and individuals having yard sales on common area.

 

MINUTES

A motion by Harris to approve the April 27, 2011 Board of Directors Meeting minutes was seconded by Whitehead and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

No report.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The community luau is scheduled from June 18^th from 11 – 1 p.m. Movie night is scheduled for July 16^th (Jaws).

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – April 30, 2011

As of April 30, 2011, the Association had an un-audited surplus of $8,626. There are two (2) CD’s maturing in the month of June and Management will investigate investment recommendations.

 

CONTRACT SERVICES

Grounds Maintenance

Mowing continues on a seven to ten day schedule weather permitting. Improvement discussion tabled until the June meeting.

 

Pool Furniture

The new pool furniture was delivered and the Association sold the old furniture for $2,250.00.

 

General Maintenance

• A motion by Harris to replace the pony coil spring at the tot lot in the amount of $1,654.00 was seconded by Whitehead and carried unanimously.

• Fairfax Excavation is in the process of completing the concrete repairs in the community.

• MDB Painting completed the column repairs on the pool deck and front of the clubhouse. The new doors will be delivered the first week of June.

• Management is to provide proposals at the June meeting for the fence replacement on Baggett and Thompson.

 

Maintenance Inspection

The maintenance inspection is ongoing by Community Inspection Services.

 

RESIDENT & MISCELLANEOUS MATTERS

Correspondence

A motion by Whitehead to approve John Kilmartin’s proposal to provide swim lessons was seconded by Payne and carried unanimously. Mr. Kilmartin is to provide appropriate insurance information.

 

EXECUTIVE SESSION

***

 

ADJOURNMENT:

The meeting was adjourned at 7:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

*** Purposely Omitted