DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

March 22, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Aaron Harris

Sarah Turner

Cynthia Payne (Arrived late)

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

David Robinette addressed the Board concerning the following issues:

• Open parking on Guilford Station and requested the Board consider re-designating 5 of those spaces back to visitor parking.

• Commercial vehicles parking in driveways and visitor parking. Rules need to be enforced.

• Zoning violations.

• Maintenance violations and consideration of having homeowners do the annual inspections versus Community Inspection Services.

 

MINUTES

A motion by Harris to approve the February 22, 2011 Board of Directors Meeting minutes was seconded by Whitehead and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

Design Guidelines have been updated with the revised storm door language. The ARC has processed several applications.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The yard sale is scheduled for April 16^th (rain date April 17^th). The Egg Hunt is scheduled for April 23^rd. The SFC is considering a community clean up day. The pool package was reviewed and accepted.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – February 28, 2011

As of February 28, 2011, the Association had an un-audited deficit of $312.

 

 

 

CONTRACT SERVICES

Grounds Maintenance

Genesis reports spring clean up and mulching is completed. Mowing will begin the week of April 4^th and sand clean up will be taking place the first week of April.

 

Pool Furniture

A motion by Payne to approve the purchase of Sundance Sling pool furniture from Leisure Creations in the amount of $27,250 was seconded by Harris and carried unanimously.

 

General Maintenance

Management reported the following: 1) CP Electric to provide a proposal to replace the coach lights around the pool deck; 2) US Aquatics to provide a proposal to replace the mats in the bathhouse; 3) Fire extinguishers’ will be inspected and updated; and 4) Fairfax Excavation will be blacking out all visitor spaces that have worn off and layout and strip 107 visitor spaces.

 

A motion by Harris to approve MDB Painting’s proposal to repair the 8 columns on the pool deck in the amount of $5,000 was seconded by Turner and carried unanimously.

 

A motion by Whitehead to approve MDB Painting’s proposal to replace 3 Louver Mill Aluminum Doors in the amount of $3,900 was seconded by Harris and carried unanimously.

 

Reserve Study

A motion by Harris to approve the draft Reserve Study as presented by FEA with one correction to the amount allocated for pool furniture was seconded by Turner and carried unanimously.

 

Trash Removal

A motion by Harris to approve American Disposal’s proposal to re-negotiate the Agreement to be effective April 1, 2011 at the amount of $10.50 per unit per month for 3 years was seconded by Turner and carried unanimously.

 

Maintenance Inspection

A motion by Payne to accept the revised proposal from Community Inspection Services to include 4×6 color photograph of each inspection item cited was seconded by Whitehead and carried unanimously.

 

RESIDENT & MISCELLANEOUS MATTERS

Correspondence

A motion by Payne to deny *** reimbursement of towing charges due to lack of information was seconded by Harris and carried unanimously.

 

A motion by Payne to deny *** the waiver of monetary sanctions associated with the vehicle violation was seconded by Harris and carried unanimously.

A motion by Payne to accept the payment plan from *** to include the suspension of late fees and no promissory note was seconded by Whitehead and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 8:40 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

*** Purposely Omitted