April 2021 Board Meeting Minutes

BOARD OF DIRECTORS MEETING

Tuesday, April 20, 2021

Conference Call (due to COVID-19 Meeting Restrictions)

6:30 p.m.

 

AGENDA

 

CALL TO ORDER & ROLL CALL (Proof of Quorum)        PRESIDENT, Mehdi Kohanbani

Called to order at 6:34 p.m.  

 

1. COMMUNITY DISCUSSION PERIOD (3 Minutes per Speaker)

Christina (resident)- Asked about Pool passes, Gym passes and letter in mail regarding 2021 Annual    Maintenance Inspection. Asked about Clubhouse renovation status.

Gerry- Inquiring an update on security light facing homes on Baggett. Took photos of the person dumping in the creek. 

 

III.    APPROVAL OF AGENDA                        PRESIDENT, Mehdi Kohanbani

Motion to approve by Mehdi Kohanbani, seconded by Jamie Kolbe , and Approved Unanimously.

 

1. APPROVAL OF MINUTES – February 16, 2021 BOD Mtg     PRESIDENT, Mehdi Kohanbani

Motion to approve by Abby Glauberman, seconded by Jaime Kolbe, and Approved Unanimously.

        

1. COMMITTEE REPORTS

 

1. Architectural Review Committee (ARC)

Up-to-date on everything on outstanding applications- everyone was approved.

1. Communications Committee

Need to update on board members and current roles. Adding items to the calendar on our website and Facebook regarding community events and key dates.

1. Parking Committee

• Resident feels like he is being “Stalked” as he has a guest weekly without state plates. 3 other residents had guests visiting and received a green sticker on their car saying “I know you live here.” Monica will be following up with the parking committee and guidance on warning verbiage. Since last meeting- 2 vehicles have been towed. 

• Monica researched for guest parking passes – Guest Parking – Online Parking Pass. 

1. Shared Facilities Committee

• Pool and Gym opening soon.

• Tentative date- May 8th at 9am meet at clubhouse for community clean up day. 

• Looking into outdoor community events.

 

 

1. MANAGER’S REPORT         Monica Burdock, Community Manager         

1. Financial Management

Review of Financial Statement – February & March 2021            Pages 6-69 & 70-126

1. Contract Services

• Should be hearing from the tree trimming company this week to get an updated date to start the project.

1. Update on Projects

• Discussed update on pool, gym and clubhouse status and COVID policies.

 

VII.    UNFINISHED BUSINESS 

 

1. NEW BUSINESS
2. 2021 Inspections – Scheduled to begin 4/26
3. 2021 Pool Letter- discussed guest use for pool                                      Pages 127-128
4. COVID Waiver for Pool Use                                      Pages 129-130
5. Fitness Center Rules                                          Pages 131-132
6. Fitness Center Waiver                                                    Page 133
7. Fitness Center Application and Info Letter (in Process)
8. Approve 2020 Draft Audit
9. Parking Passes
10. Speed Bumps
11. Paving/Concrete Update- Start May 10th by clubhouse area with concrete and paving to follow.
12. Tennis Court – Door

 

VIII.    ADJOURN INTO EXECUTIVE SESSION

Motion to adjourn into Executive Session made at 8:14 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, 

Approved Unanimously.

 

1. EXECUTIVE SESSION

1. Review of Delinquency Report
2. Legal Collections Review

 

1. ADJOURN EXECUTIVE SESSION

Motion to adjourn Executive Session made at 8:14 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, 

Approved Unanimously.

 

XII.    RECONVENE OPEN SESSION 

 

XIII.    ADJOURN

Motion to adjourn the meeting made at 8:14 p.m.by Mehdi Kohanbani, seconded by Jaime Kolbe, 

Approved Unanimously.

 

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Distribution:    Mehdi Kohanbani; Gerry Ratchford; Jamie Kolbe; Abby Glauberman

 

Prepared by:

SFMC, Inc.

Monica Burdock, CMCA®, AMS®