MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Joan Whitehead

Cynthia Payne

Kathy Simonovich, Service First Management & Consulting, Inc.

 

CALL TO ORDER

The meeting was called to order at 6:15 p.m.

 

EXECUTIVE SESSION

 

OPEN FORUM – 6:30 p.m.

No items brought forward.

 

MINUTES

A motion by Harris to approve the October 26 and November 30, 2010 Board of Directors Meeting minutes was seconded by Payne and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

One application was approved since the last meeting.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The SFC will be meeting to discuss future events.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – December 31, 2010

As of December 31, 2010, the Association had an un-audited surplus of $35,507. Management to investigate investment options for Certificate of Deposit coming due March 15, 2011.

 

CONTRACT SERVICES

Grounds Maintenance

Genesis Landscapes is providing trash pick-up of the grounds on an as needed basis. Winter pruning will be completed during the month of February.

 

Reserve Study

FEA has completed the Reserve Study. Once Management receives the revised draft, it will be forwarded to the Board of review.

 

Parking Enforcement/Towing

Community Enforcement Services continues to monitor the property for vehicle violations. In the spring, Fairfax Excavation will touch up the visitor parking spaces (to include blacking out the 45 spaces).

 

Street Lights

Discussion on the placement of additional street lights. Management to discuss options with CP Electric.

 

RESIDENT & MISCELLANEOUS MATTERS

Magnolia Road

Management provided information to the Board regarding the Traffic Calming Study for Magnolia Road. The Board agreed this will be completed during pool registration. Management to seek clarification from County officials to determine if electronic signatures will be acceptable.

 

Correspondence

A motion by Harris to deny ** reimbursement of towing charges was seconded by Payne and carried unanimously.

 

A motion by Harris to deny the **Square reimbursement of towing charges was seconded by Payne and carried unanimously.

 

A motion by Turner to approve Special Resolution No. 2011-01, Authorization for Grant of Easement and to Execute Stormwater Maintenance Agreement was seconded by Payne and carried unanimously.

 

EXECUTIVE SESSION

A motion by Harris to write off $3,444.50 for ** and $4,148.00 ** as bad debt was seconded by Whitehead and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 7:45 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

** Purposely omitted