Dominion Station

Townhouse Homeowners Association

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Board of Directors Meeting Minutes

April 27th, 2011

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DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

APRIL 27, 2011

 

MEMBERS PRESENT:

Harry Anderson

Joan Whitehead

Aaron Harris

Sarah Turner

Cynthia Payne

Kathy Simonovich, Service First Management & Consulting, Inc.

 

OPEN FORUM – 6:30 p.m.

  • Jennifer Truong of 45615 Iron Horse Terrace – Discussion of parking rules and regulations.

 

MINUTES

A motion by Harris to approve the March 22, 2011 Board of Directors Meeting minutes with one correction was seconded by Payne and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Aaron Harris (Mtg Date – Third Monday at 7:00 p.m.)

No report.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

Yard sale has been re-scheduled for May 14, 2011 along with the Community Clean-up Day.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No report.

 

FINANCIAL MANAGEMENT

Status of Operations – March 31, 2011

As of March 31, 2011, the Association had an un-audited surplus of $4,885.

 

CONTRACT SERVICES

Grounds Maintenance

Mowing begun on April 4th and spring services have been completed. The irrigation system will be turned on in the next two weeks.

 

Pool Furniture

Leisure Creations will be delivering the pool furniture the second week of May.

 

 

 

General Maintenance

  • Management will work with the Board on selecting a new fixture for the replacement of the coach lights around the pool deck.

  • Pool repairs and supplies have been approved and will be completed within the next two weeks.

  • MDB Painting will be completing the column and door replacement within the next two weeks.

  • Management is seeking additional proposals for concrete repairs.

 

Trash Removal

The negotiated trash contract with American Disposal has been executed.

 

Maintenance Inspection

The maintenance inspection is scheduled to begin the first week of May by Community Inspection Services.

 

Insurance

A motion by Harris to accept the proposal from Nationwide Insurance for the General Liability, Directors & Officers and Fidelity Bond in the amount of $8435.00 was seconded by Turner and carried unanimously.

 

RESIDENT & MISCELLANEOUS MATTERS

Correspondence

A motion by Payne to deny *** reimbursement of towing charges was seconded by Harris and carried unanimously.

 

A motion by Payne to accept the payment plan from *** seconded by Harris and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted

 


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Board of Directors Meeting Minutes