Dominion Station

Townhouse Homeowners Association

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Board of Directors Meeting Minutes

March 27th, 2012

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DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MARCH 27, 2012

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Aaron Harris

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

EXECUTIVE SESSION – 6:21 p.m.

 

OPEN SESSION – 6:35 p.m.

 

Presentation by Nathan Hileman, Roofing & More, Inc.: Mr. Hileman provided information to the Board regarding possible replacement roof replacements.

 

OPEN FORUM – 6:45 p.m.

Joan Whitehead inquired as to the grounds maintenance schedule due to the high grass and weeds. She additionally asked the Board to consider the treatment of ticks if available.

 

MINUTES

A motion by Harris to approve the February 28, 2012 Board of Directors Meeting minutes was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

Discussion regarding roof replacement colors and garage door replacements. Items were tabled until the next meeting.

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

The pool package has been completed and pool registration dates have been confirmed

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – February 28, 2012

As of February 28, 2012 the Association has an un-audited surplus of $22,857. Association investments total $910,327.

CONTRACT SERVICES

Grounds Maintenance

Genesis will begin mowing the first week of April and apply chemical treatments for weeds. The Atlantic Blvd enhancement project will be completed by March 30th. This includes the tree installation and the entrance feature. Additionally, the irrigation system will be operational by April 1st.

 

General Maintenance

Kolas Contracting is completing the deck repairs at the clubhouse.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion by Kohanbani to deny request for reimbursement of towing charges for Butler was seconded by Coulter and carried unanimously.

 

A motion by Anderson to accept the payment plan as presented by *** was seconded by Harris and carried unanimously. The details are as follows: initial payment of $300.00/$500 monthly payment to be applied to the past due assessments/$108 current monthly assessment to be paid prior to the late date/ promissory note signed by debtors.

 

ADJOURNMENT:

The meeting was adjourned at 7:55 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

***Purposely omitted

 


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Board of Directors Meeting Minutes