Dominion Station

Townhouse Homeowners Association

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2013

July 23rd, 2013

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DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

JULY 23, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:32 p.m. by Harry Anderson, President.

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May 28th, 2013

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DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

MAY 28, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:30 p.m. by Harry Anderson, President.

 

OPEN FORUM

No items brought forward.

 

MINUTES

A motion by Turner to approve the March 26, 2013 Board of Directors Meeting minutes was seconded by Hall and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Kohanbani to approve the Exterior Modification presented by 22021 Box Car to install an exhaust vent on the side of the home was seconded by Turner and carried 3/1 (Anderson abstained).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No items to report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – April 30, 2013

As of April 30, 2013 the Association has an un-audited surplus of $26,392. Association investments total $1,269,106. Accounts Receivables total $11,753.

 

A motion by Kohanbani to approve the FY2012 Audit as presented by OAO Mohn was seconded by Turner and carried unanimously.

 

CONTRACT SERVICES

Grounds Maintenance/Irrigation

Management will be bidding the 2014 grounds maintenance contract in June.

 

Curt Cummins from Aspect Irrigation was in attendance at the meeting to discuss the option of upgrading the current irrigation system.

 

Maintenance Inspection

Community Inspection Services will be completing the follow-up maintenance inspection the beginning of June. Management to send notices to owners regarding raising the tree canopy on private lots.

 

Pool Management

Management continues to monitor US Aquatics performance.

 

 

RESIDENT & MISCELLANEOUS MATTERS

No items to report.

 

The Board entered into Executive Session at 7:00 p.m. Board returned to Open Session at 7:15 p.m.

 

A motion by Anderson to deny the towing reimbursement request of *** Guilford Station was seconded by Kohanbani and carried unanimously.

 

A motion by Kohanbani to approve the payment plan request submitted by *** Manning Square was seconded by Hall and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 7:30 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 

*** Purposely Omitted

 

2013 Annual Budget

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The Dominion Station 2013 Annual Budget has been approved by the Board of Directors.  Feel free to take a look.

In summary, we are operating normally, with an even projection for 2013.

 

February 26th, 2013

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DOMINION STATION HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

MINUTES

FEBRUARY 26, 2013

 

MEMBERS PRESENT:

Harry Anderson

Sarah Turner

Jason Hall

Mehdi Kohanbani

Chris Coulter

Kathy Simonovich, Service First Management & Consulting, Inc.

 

The meeting was called to order at 6:32 p.m. by Harry Anderson, President.

 

OPEN FORUM – No items brought forward.

 

MINUTES

A motion by Hall to approve the January 22, 2013 Board of Directors Meeting minutes as amended was seconded by Kohanbani and carried unanimously.

 

COMMITTEE REPORTS

Architectural Review – Chair Ken Estes (Mtg Date – Third Monday at 7:00 p.m.)

A motion by Hall to approve the 15 exterior door styles as presented was seconded by Kohanbani. The motion failed (2 for and 3 against).

 

Shared Facilities- Chair, Erika Jones (Mtg Date – Third Tuesday at 6:00 p.m.)

No items to report.

 

Communications Committee – Jason Hall (Mtg Date – TBD)

No items to report.

 

FINANCIAL MANAGEMENT

Status of Operations – January 31, 2013

As of January 31, 2013 the Association has an un-audited surplus of $3,692. Association investments total $1,178,476. Accounts Receivables total $14,147.

 

CONTRACT SERVICES

Grounds Maintenance

 

A motion by Anderson to retract the approval for the Genesis Landscapes proposal for improvements in the amount of $28,476 and approve Green Solutions proposal in the amount of $17,925 for landscape enhancements and $3,158 for tree removals was seconded by Hall and carried unanimously. Management to require a two year warranty on the plant material.

 

 

Maintenance Inspection

Management will request Community Inspection Services to include mismatched colors of doors and shutters on the inspection and unapproved color if this can be determined prior to the inspection in April.

 

General Maintenance

The Board reviewed a proposal from Exterior Medics to repair the chimney and roof at the Clubhouse. Management requested to get a proposal for a complete roof replacement. The proposal was tabled until the next meeting.

 

RESIDENT & MISCELLANEOUS MATTERS

A motion to deny Ms. Becerra request for reimbursement of towing charges was seconded and carried unanimously.

 

The Board entered into Executive Session at 7:25 p.m. to discuss delinquencies. The Board returned to Open Session at 7:30 p.m.

 

A motion by Kohanbani to write off $2,268.82 (***) as bad debt was seconded by Turner and carried unanimously.

 

ADJOURNMENT:

The meeting was adjourned at: 7:35 p.m.

Respectfully submitted,

Kathy A. Simonovich

Agent for Dominion Station HOA

 
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Board of Directors Meeting Minutes